Help & Advice !
Below we have some information on the rules you have to follow while on site and we have some frequently asked questions !
South Wales DA are always here if you need any help or advice , we often get asked the same questions so we decide we would make this web page to answer all the questions and give you some more advice from our wonderful SWDA committee !
How to find SWDA …
Here at South Wales DA we have our own SWDA signs these signs will be up at all our meets to make sure all our campers can find our site so if you are visiting us make sure to keep an eye out for our signs !
We also have our SWDA Stewards flag so when arriving on site make sure to look out for this flag and check in with the stewards so they can book you in and show you to a pitch !
Frequently asked questions …
Do I need to book?
- No, there is no need to book for the vast majority of our regular weekends and THS’s, there are one or two exceptions to this rule and they will be for special occasions where we need to know numbers in advance, for example, if we are laying on food or have a band/singer booked, again this information will be published on the website and also on our Facebook page.
Can we use our barbeque?
- Yes, but it is best to assume that these must be on legs and well off the ground. Some sites allow gas or electric barbecues only, the steward will be able to inform you of this. For everyone’s safety, local restrictions or bans may be imposed at any time and these must be observed.
Does this site have electric hookups?
- While most of the sites we use don’t have an electric hookup we do publish on the Sites List that can be found on both this website and Facebook if they do.
Will there be showers and toilets on site?
- We try to arrange most of our sites to be green field sites where there won’t be showers or toilets, however we also camp adjacent to some commercial sites where, if they have toilet facilities then we do try to include the fact in the description for the meet on the website and Facebook pages and also any other facilities that can be expected. You will notice that we try to book sites with Electric hookup and hard standings for the beginning of the year.
- There is always running water suitable for drinking and cooking and also an elsan point for toilet waste.
Can I take my dog?
- Dogs and other pets are more than welcome, but please ensure that your dog is kept on a lead at all times when on the rally field and clear up behind them.
If I encounter a problem while I am camping who can I speak to?
- First port of call should be the site steward, they are usually found near to the entrance to the camping field, you should have reported to them upon arrival, or any committee member.
What does pun actually mean?
- pun means Per Unit Night, the price listed is for your plot, so you can have a caravan for example for the adults and then also pitch a pup tent for the children, as long as you don’t encroach on your neighbours plot then it’s included in the price. There is no charge for animals either, but remember to keep dogs on a lead at all times while on site.
How much is it going to cost me?
- The price is displayed in the Sites List, this is the price per unit per night, pup tents are also covered by this cost. p.s. don’t forget to bring some change for the raffle 🙂
Guidance for meets and temporary holiday sites …
The following guidance is issued by the Exempted Camping Committee to assist Regions, District Associations and Sections in the stewarding of Meets and THSs (events) organised for use by members.
- One named person, the Steward, is to be responsible overall for the conduct and safety of every event. Campers must not arrive prior to, or leave after, the advertised start and end dates, and must not occupy the site in the absence of a properly appointed Steward.
- All vehicles must be restricted to 5 mph on the event field, and learner drivers are not allowed. Vehicle movement between 11pm and 7am is not permitted, unless in exceptional circumstances and with the permission of the Steward. Vehicles must be parked at right angles to any slope.
- Excluding guy ropes, units must be at least six metres apart from adjacent units. This is a precaution against fire. Vehicles may be parked between units, provided that a three metre clear space is left within the six metre gap at all times.
- Children’s pup tents can be classed as an integral part of a unit, in the same way as an awning, when they are occupied by children and when no appliance with a naked flame is used in or close to them. This means that a child’s pup tent can be pitched close to the parents unit.
- Stewards may instruct campers to take down their awnings, gazebos and windbreaks on safety grounds, should it be deemed necessary.
- Open fires are not generally allowed, except with the permission of the Steward and landowner, and in a mutually agreed location.
- The use of barbeques should also be agreed with the Steward and be sited well away from tents, awnings and other units.
- It is strongly recommended that all units carry a suitable BS/EN3 approved fire extinguisher or fire blanket, and that everyone should be aware of how to use the one they have.
- It is strongly recommended that a bucket of water should be placed outside each camping unit, as a necessary near-to-hand firefighting tool.
- The use of gas cylinders, with a capacity greater than 15kg, are not permitted at Club events for supplying touring caravans, motorhomes or tents.
- The use of gas cylinders to supply a camping unit via an external barbeque supply point is not permitted.
- The use of Sky Lanterns or similar is not permitted onsite.
- Respect should be shown to the landowner’s property, particularly trees, fences, buildings, equipment and stock.
- Dogs and other pets must be kept under control at all times. No animal is allowed to be loose on the site, and must always be on a lead not more than two metres long, if outside a unit.
- The Steward may instruct any camper to remove their pet from the site if, in his or her opinion, it creates a nuisance.
- It is forbidden to fly kites or model aircraft, including Drones at events. The use of catapults, airguns, firearms, bows and arrows or similar equipment is also not permitted. Ball games are acceptable only with permission of the Steward on an open space away from units.
- Each pitch must be left clear of litter at the end of the event and a careful check should be made, before leaving the field, that no litter has been left behind.
- Noise should be kept at a minimum from radios, televisions and other sources, such as generators, and there should be no noise whatsoever between 11pm and 7am, except as defined in paragraph 28 of this Green Paper.
- Campers may only use generators with the Steward’s permission. If a Steward considers the use of a generator to be causing a nuisance, then he or she may ask the camper to stop using the generator or leave the site.
- In circumstances where a camper requires the operation of a generator during the night for medical purposes, this should be accommodated in such a way to prevent disturbance of other campers
- The Club considers the use of e-cigarettes the same as cigarettes and as such, all legal requirements should be adhered to in their use during a camping event.
- When the camping ground is wet, cars may only be driven on the event field at the Stewards discretion, to prevent damage to the ground.
Waste Water / Grey Water…
- Members must collect waste water in a receptacle, and should not allow it to overflow and foul the ground.
- Chemically Treated Sewage / Black Water
- The contents of chemical toilets must not be disposed of on the event site except into the disposal point agreed with the landowner.
- There must be a clear differentiation between drinking water taps and water supplied for cleansing chemical toilet cassettes. The two uses must never overlap. Chemical toilet cassettes must not be cleaned or charged at drinking water taps.
- It is recommended that event participants, who use their own chemical toilets, ensure that they are properly charged with one of the biologically based toilet fluids.
Refuse / Dry Waste…
- Members attending Meets must take their refuse home with them if receptacles are not provided. Refuse receptacles must be provided at THSs and members should not be expected to take their dry-waste away with them.
- Essential repairs to vehicles may be carried out so that an unserviceable vehicle can leave the site, but maintenance and servicing are not permitted.
- Stewards may use discretion to allow vehicle and unit washing, provided it can be done discreetly, away from campable ground and with suitable drainage.
- Trading is not permitted at Meets or THSs, unless authorised by the Steward. Touting and commercial advertising are forbidden. Campers must not advertise services or goods for sale at events, except with the permission of the Steward. Notices may not be displayed on a unit, advertising anything whatsoever. A firm’s car or van, which has the firm’s name and description on the sides, is acceptable.
Thank you for looking at our site rules and Q&A !
We hope you found what you was looking for but if you didn’t please feel free to contact the SWDA Committee !
South Wales DA